An AI receptionist for clinics that gives each patient inquiry a clear next step.
Aida, the AI receptionist for clinics, answers your calls and messages 24/7, books the visit, and tells your team what it did. Aida handles patient inquiries across voice, email, text and WhatsApp. See it in a tailored demo, or start with a review of where your clinic's follow-up needs work.
Choose a tailored Aida demo or a review of your current inquiry process.
The review below helps you find where inquiries stop before booking. To see Aida handle your practice's questions, request a demo.
Inquiry follow-up check
Where new patient inquiries stop before booking
A quick look at what happens from the first inquiry to a booked consultation. The examples below are illustrative and must be checked against the clinic's records.
First response
Review
Often over 6 hours at a sample clinic, last 30 days. Illustrative only. Check against your clinic's records.
Follow-up
Review
Often one attempt before follow-up stops. Sample data only. Check against your clinic's records.
Ownership
Map
Follow-up owner shifts by coordinator, source, and day, so inquiries fall between people.
Visibility
Map
No single view of which inquiries are open, stale, booked, or lost.
No patient records. No clinical decisions. The clinic keeps clinical and scheduling control throughout.
Consultation path
How a consultation request works.
01
Send context
Tell us where consult inquiries arrive and where they seem to stall. No patient records, system credentials, or confidential files needed.
02
Fit review
We review whether there is a practical diagnostic path before discussing scope, timing, access needs, or paid terms.
03
Decide the order
If it is a fit, the review shows each step and names the first fix worth making, measured against your records.
Which clinics does Aida work for?
Aida answers calls and messages for dental, cosmetic and specialty clinics, and for vet clinics. Each clinic type has its own page with the calls, bookings and handoffs that matter there.
AI receptionist for dental clinics
Answers patient calls, books into your practice software where supported, and handles CDCP intake.
AI receptionist for med spas
Answers your calls and Instagram and Facebook messages as your med spa, and books the consult in your calendar.
AI receptionist for plastic surgery clinics
Answers consultation inquiries across voice, email, text and WhatsApp, and books the consultation.
AI receptionist for dermatology clinics
Answers your calls 24/7 and books consults, laser and peel visits, and rebookings. Medical calls and referrals too.
AI receptionist for veterinary clinics
Answers calls 24/7, books appointments, sends vaccine reminders, and gets after-hours emergencies to your on-call vet.
AI receptionist for fertility clinics
Answers the consultation calls your team cannot get to, captures what the caller wants, and books the consultation.
AI receptionist for hair restoration clinics
Answers the consultation calls your team cannot get to, captures what the caller wants, and books the consultation.
AI receptionist for LASIK clinics
Answers the consultation calls your laser eye surgery clinic cannot get to, and books the consultation.
Consult reviews
How the clinic types differ, and what to check before you choose: read the guide to AI receptionists for specialty clinics.
Where do new patient inquiries stop before booking?
Attainment's inquiry follow-up review, called Consult Capture, shows what happens from the first call or form to a booked consultation. It finds slow replies, unclear staff ownership, lost details, and missing follow-up before the clinic spends more on ads, staff, software, or AI automation.
Where capture work breaks down.
Specialty clinic consult inquiries stall when the next step is unclear after calls, forms, SMS, referrals, or ad leads arrive.
New patient inquiries rarely disappear at one obvious point. They are usually lost across several small steps.
An inquiry arrives. Someone must answer, collect the right details, and own the next step until the consultation is booked or clearly closed.
This is usually not a lack of effort. Staff need a clear owner, complete information, and one place to see what needs action.
Why it matters.
The wrong fix gets expensive when a clinic adds ads, staff, software, or AI automation before seeing where inquiries stop.
Specialty consultations often require trust, time, and several questions. A missed follow-up can be where a serious inquiry loses momentum. First find the failed step. Then decide whether the clinic needs better call coverage, clearer staff ownership, cleaner records, or another fix.
What we review.
The review checks inquiry sources, response time, needed details, staff ownership, booking, visibility, and tool fit.
The inquiry follow-up review shows what happens from first contact to a booked consultation. Each area answers a decision the clinic should make before spending more.
The first request does not need patient records, medical history, procedure photos, system credentials, or confidential files.
Your team handles the consultation. We improve the steps around it.
Human-approved AI automation. We map each step first. Your team stays in control of every decision.
What teams usually try first.
Clinics often add demand, staff, software, or call coverage first, before seeing where consults actually stall.
Most clinics do not need more leads first. They need to follow up on the inquiries already arriving. More ads, staff, software, or call coverage can help, but each can add waste when no one owns the next step or booking details are lost.
Better first question
Can the clinic clearly see what happens from inquiry to booking?
Fit and no-fit.
This review fits clinics with real demand that cannot see where inquiries stop before booking.
Good fit
- Consult inquiries are arriving from calls, forms, SMS, referrals, or ads.
- The clinic cannot clearly see which inquiries are open, stale, booked, or lost.
- Case value is high enough that recovering a few consults per month matters.
- Leadership wants a diagnosis before funding the next fix.
No fit
- The clinic has little or no consult demand yet. Demand generation comes first.
- You want a guaranteed number of booked consults. We do not promise lift.
- You want us to make clinical or scheduling decisions. Those stay with your team.
Need call coverage instead?
For treatment inquiry calls, see how an AI receptionist for med spas can use approved answers and prepare the next step for staff. Dermatology clinics can also review an AI receptionist for dermatology clinics with separate medical and cosmetic call paths.
What you receive.
The review gives the clinic a clear map and next step without promising more bookings.
The output does not promise a result. It shows the order of the problems and the best first fix. That may be clearer staff ownership, cleaner records, call coverage, reporting, AI automation, or a smaller process change. You can see a sample on a call before committing.
Proof and boundaries.
Attainment can show where inquiries are being lost and what to fix first. It will not promise more bookings, revenue, or clinical outcomes.
What Attainment can claim
- Inquiry path maps.
- Leakage summaries.
- Follow-up ownership reviews.
- Tool and staff follow-up reviews.
- Minimum-access boundaries.
- Clear next-step recommendations.
What Attainment will not claim
- Guaranteed booked-consult lift.
- Guaranteed revenue lift.
- Guaranteed staff savings.
- Patient outcome claims.
- Clinical triage claims.
- Compliance certification claims.
We do not need sensitive patient records in the public request. The first step needs only enough business context to understand the problem and whether a useful review is possible. A clinic already pays to generate inquiries, so recovering a share of currently-lost ones is usually worth more than buying more.
How much does an AI receptionist for clinics cost?
Aida is CA$500 a month per location, or CA$400 per month, billed annually (CA$4,800 per year), including tax. Unlimited calls, no setup fee. The price is the same for every clinic type. See pricing in your currency.
FAQ.
These questions explain the inquiry follow-up review, what stays under clinic control, and what not to send in a public request.
What is consult capture for specialty clinics?
Consult Capture is Attainment's name for reviewing the path from inquiry to booked consultation.
It lets a clinic see where qualified inquiries stall before spending more on ads, staff, or software.
Why do specialty clinic consult inquiries fail to book?
They usually fail across a sequence, not from one missed call.
Fragmented channels, slow first response, unclear qualification, and follow-up that loses an owner are the common points where momentum is lost.
How can a specialty clinic improve consultation booking?
Make every step from inquiry to booking visible and give each inquiry one follow-up owner.
Fix the largest leak first, with human approval, before adding more demand or tools.
What should happen after a consult form submission?
A fast first response, the right questions, one follow-up owner, and a clear booking step.
Follow-up should not stop when the patient goes quiet. Someone owns the next step until the consultation is booked or clearly closed.
What should a clinic diagnose before spending more on ads?
Where serious inquiries are being lost between first contact and a booked consultation.
Diagnosing the leak first means the next spend fixes the real gap instead of adding to it.
Find where new patient inquiries stop before booking.
If consult inquiries are arriving but the clinic cannot clearly see where they stall, talk to our team.
Tell us where inquiries arrive and where they seem to stop. We confirm whether a useful review is possible before discussing scope, timing, access, or paid terms.
No patient records. No clinical decisions. No forced software change. No guaranteed bookings. The clinic keeps clinical and scheduling control.