Free Calculator
Enter your call, response, and booking numbers to estimate how many consults may be slipping away and the value attached to them. This is an estimate, not a revenue promise.
This calculator works with The Consult-Ready Practice guide and the Practice Readiness Check. The guide explains how patients decide, the check shows where your front desk process is weak, and this calculator estimates what that weakness may be costing you.
Every figure here uses your inputs and the defaults shown, not a promise. We use “estimated opportunity” and “consults that may be slipping away,” and we never promise revenue, patient outcomes, or an approval result.
An estimate based on your numbers, not a promise. This doesn't assume every delayed inquiry would book. It estimates the value attached to qualified demand affected by patient friction.
Low
$13,500
Mid
$20,250
High
$27,000
The wage value of all inquiry-handling time you enter, not just repeated work. This is not a cash-savings estimate. Some handling time is necessary.
Estimated monthly staff time spent on front-desk handling
$875
This scenario values good-fit inquiries marked not ready to book and without follow-up. It does not apply a booking rate or remove missed inquiries. It can overlap with the first estimate, so do not add the two. This is not expected recovered revenue.
$40,500
Uses a sample default of 30% not-ready-now rate and a 50% follow-up gap rate.
This checklist score adds five input ratings. It is not a validated prediction of lost bookings. A higher score suggests more areas to review, not a reason on its own to change your ad budget. A blank follow-up gap uses the 50% sample default.
Several areas to review
Check how inquiries arrive, who replies, and what happens next. Compare actual bookings and staff workload before changing your ad spend.
For the call types your practice approves and tests, Aida can answer common questions, collect details, route calls, support booking, follow up, and send staff a clear summary. Aida never diagnoses, replaces staff, ensures compliance, improves clinical outcomes, prevents missed diagnoses, or guarantees revenue.
Get your score and estimate sent to your inbox, along with the one workflow worth fixing first.
Methodology
This calculator gives you an estimate based on your numbers, not a promise. It shows where you may be losing consults, using the assumptions you entered. It doesn't predict clinical outcomes, guarantee revenue, or replace financial analysis.
Sources informing the patient behavior thesis: ZS Future of Health Report 2026 and the HIT Consultant summary.
No. Every figure is an estimate based on the numbers you enter, not a promise. It does not guarantee revenue, patient outcomes, or approval, and it is not a substitute for your own financial analysis.
The estimated monthly consult value at risk is shown as a range: 50%, 75%, and 100% of the modeled value. This does not assume every delayed inquiry would book. It estimates the value attached to qualified demand affected by patient friction.
Estimated monthly consult value at risk and qualified interest without a reliable follow-up path estimate different, overlapping ways consults get lost. They are shown separately and should not be summed into a single headline figure.
Blank not-ready and follow-up gap inputs use sample defaults of 30% and 50%. Repeated explanations use five minutes if you enter a rate but leave time blank. With no repeated-explanation rate, that cost is hidden. The other optional details provide context only and do not change the calculations. These defaults are not industry benchmarks.
No. For the call types your practice approves and tests, Aida can answer common questions, collect details, route calls, support booking, follow up, and send staff a clear summary. Aida never diagnoses, replaces staff, ensures compliance, improves clinical outcomes, prevents missed diagnoses, or guarantees revenue.
No. The calculator asks about your inquiry volume, response, and booking numbers only. No account is required and results update instantly as you type. The emailed report is optional and asks only for your name and work email.