Free Clinic Tool
Missed calls, slow replies, and weak follow-up can cost clinics booked consults.
In 2 minutes, see a simple estimate of the patient revenue your clinic could recover, based on your numbers.
Built for specialty clinics that want to find where patient inquiries go quiet before they book.
A Patient Revenue Recovery Calculator estimates new-patient revenue tied to missed calls, slow replies, and weak follow-up using your numbers.
It is a planning tool for clinic owners and practice managers who already receive patient inquiries but suspect too many people go quiet before booking. It looks only at new-patient inquiries and the front-desk workflow around them. It is not billing, insurance claims, denied claims, or collections recovery, and it is not revenue cycle management.
The calculator uses your inquiry volume, reply gap, good-fit rate, booking rate, first-visit value, and follow-up gap to model separate opportunities.
Each field starts with an editable starter value so you can see a result immediately, then replace any figure with your own. The results show which numbers you supplied and which used a starter value.
The result is an estimate that shows where patient inquiries may go quiet before they become booked visits, not a revenue promise.
The headline figure is a range rather than a single number, because not every missed or late inquiry would have booked. The follow-up figure is shown separately because it describes a different problem, and the two are not added together.
Clinics can improve reply speed, call handling, booking steps, follow-up, and staff handoff by fixing the largest estimated gap first.
Start with the single gap tied to the largest estimated opportunity rather than changing everything at once. If you want a second set of eyes, the Patient Friction Calculator looks at the same front desk from the friction side, and how Aida handles patient calls covers the AI automation behind the workflow.
The methodology explains how your clinic's numbers become separate, conservative estimates, with the assumptions shown plainly.
This calculator gives you an estimate based on your numbers. It is not a promise. It shows how much new-patient revenue could be tied to missed calls, slow replies, and weak follow-up. It does not predict patient care, guarantee revenue, or replace financial advice.
The missed-reply estimate multiplies your patient inquiries by your good-fit inquiry rate, your missed or late reply rate, your booking rate, and the value of a first visit. It is published as a range: the low estimate is 50 percent of that modeled value, the mid estimate 75 percent, and the high estimate 100 percent.
The follow-up estimate uses inquiries that were not already counted as missed or late replies, so the two figures never describe the same inquiry twice. It applies a 30 percent recovery factor so the estimate stays conservative.
All starter values are editable and are not industry benchmarks. The two revenue estimates are shown separately and are not summed into one headline number. All dollar figures are shown in Canadian dollars (CAD).
These questions explain the calculator's inputs, estimates, limitations, and how Aida fits into an approved clinic workflow.
Patient revenue recovery means finding patient inquiries that could become booked visits if the clinic responds faster and follows up clearly.
A patient inquiry is a call, form, chat, email, direct message, referral, or ad response from someone asking about care or booking.
A missed or late reply is a patient call or message that gets no response, or gets a response after the patient may have moved on.
A good-fit inquiry is from someone who appears to match the clinic's services, location, price range, and booking requirements.
The calculator uses a range because not every missed inquiry would book. The range keeps the result conservative.
No. The result is an estimate based on your numbers. It does not guarantee revenue, patient care outcomes, or financial results.
No. For an approved workflow your practice configures and tests, Aida can support approved answers, structured intake, routing, booking support, follow-up, and staff handoff. It does not replace clinic staff.
Start with the gap tied to the largest estimated opportunity: missed replies, weak follow-up, unclear booking steps, poor inquiry sorting, or tracking.